Policies

Catering

Food and Beverage contracted through the Event Center requires no extra fees. If an outside catering company is chosen there is a fee of $500.00 in addition to the Event Center rental fee. All outside caterers must provide their business license and proof of insurance that includes a rider naming Hampton Inn & Suites and Victoria Development as additionally insured on a $1,000,000 liability policy. The insurance coverage must be faxed to the Hampton Inn & Suites by Hilton at (909) 862.8100 no later than 2 weeks prior to the event. If the coverage is not received in this time frame the event may be cancelled by the Event Center with no penalties to the Event Center. Your caterer must provide service and clean up staff for the entire time you occupy the Event Center; this includes, but is not limited to, setting all tables, bussing all tables, cake and champagne service, dumping trash cans throughout your event, and leave the catering and event area and sinks clean. This must be completed within the contracted time. Outside caterers will have two hours directly before the contracted time to set up. Earlier set up times will be charged at $50.00 per hour. Service Charge and Taxes – All rental fees and catering charges will have an added service charge of 20% plus applicable taxes.

Alcoholic Beverages

Clients and guests are not allowed to bring in their own alcohol at any time. Alcohol must be provided by the Event Center. Call the Hampton Inn & Suites by Hilton for more information 909.862.8000. Alcohol may be served and consumed only in the room itself, excluding the Foyer. If alcohol will be consumed on the Patio, the Event Center must be notified at least two weeks prior to the event. In the event alcohol is consumed on the Patio open areas will be closed in accordance to state laws. Any violation of state such as, but not limited to, underage drinking, violence, destruction of property or disorderly and disrespectful conduct, will result in the immediate termination of contracted event without a refund. In addition, authorities will be notified.

Outside Vendors

Outside Vendors will be given two hours of set up time directly before your event and must be out of the Event Center by your contracted end time. Earlier set up times will be charged at $50.00 per hour and is based on availability.

Contracted Time

The client will have access to the Event Center for the times listed on the contract. Two hours of set up time are given directly before the event start time and is for vendors and set up only. Guests are allowed into the Event Center at the contracted time. Clean up must be finished by the noted end time listed on the contract. Any overtime will be charged $350.00 per hour. This means that all guests, vendors, DJs, supplies, rentals and clean up must be finished by the contracted time or the cleaning/security deposit will be forfeited.

Payment

Personal checks, money orders, cash and credit/debit cards are accepted. Make checks and money orders payable to the Hampton Inn & Suites by Hilton. Personal checks for final balance must be received no later than 2 weeks prior to event.

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